Nebraska Department of Education
Data Services
301 Centennial Mall South,
PO Box 94987
Lincoln, NE 68509 -4987
NDE Service Desk (402) 471-3151
These directions were last updated: April 10, 2009
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DIRECTIONS FOR COMPLETING THE ON-LINE SUBMISSION
Click on the EDIT button for each
location (school) and complete
both Days In Session and Instructional Program Hours.
In order to complete
this collection, you will need to make sure that all the check marks next to all
locations (schools) in your district/system have a green check mark, indicating that
you have submitted data.
When you have completed entering data
for each location (school) in your district/system, you can click on the View Summary
Report button to see a summary of Days In Session and Instructional Program
Hours for all locations.
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SUBMISSION
Once you have completed entering data
for each location (school) in your
district/system, press the Submit button. After the data has been
reviewed by the District/System Administrator, the person designated as the District/System Administrator
for this collection will press the Approve button. When
the collection has been approved, you
will no longer be able to make changes. If changes need to be made, you will
need to contact NDE to re-open the collection.
Press the View Summary Report button and press the Print Page button
to make a copy for your files.
NOTE: Only the person who
is designated as District/System Administrator for the Days/Hours In Session Collection
in the CDC will see the Approve button in the box below the Submit button.
The District/System Administrator can Submit and Approve the collection.
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DUE DATE
The "Days/Hours In Session" collection
is due on or before June 30th.
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SCOPE
The Grades in each school and the type of school will
be displayed.
Days In Session
The number (to the nearest tenth) that is the actual number of days school is open
with teachers and students in school, not what was originally planned. In
grade levels where one or more student(s) were enrolled full-time for only part
of the school year and no students were enrolled for the remainder, use the same
number of days in session as though the students would have been enrolled for the
entire year. Only report actual grades
in the school.
In cases where the actual number of days varied among sections of the grade being
reported, use the average of these
days for reporting purposes. An example,
the fall semester Kindergarten class met for 85.0 days, and the spring
semester Kindergarten class met for 87.0 days, report the average of 86.0 days.
Instructional Program Hours
For each grade or group of grades designated, report the actual instructional
program hours in session (not just
scheduled) for the school year. In cases where the actual instructional program
hours in session varied between grades represented in one column, or between sections
within the grade(s), report the lower
number of hours. Exclude lunchtime. You may include passing time.
If the location (school) is a Pre School only, you will not report any instructional
hours.
State law requires that schools be in session for a minimum of 400 hours (kindergarten),
1032 hours (elementary) and 1080 hours (secondary). If any school does not
meet for the minimum required hours, then the district must submit one or both of
the following document(s):
1. Letter of Explanation -
Submit this letter if a school or schools in your district do not meet the minimum
number of hours due to the lack of students. Example: District 84 starts
the school year with one 6th grader. The student is in school for the first
semester (520 instructional hours), but the family moves at the beginning of the
second semester. Report 520 hours in the grade elementary column and attach
a letter of explanation as to why less than the minimum number of hours is being
reported.
2. Sworn Statement - 79-213
(R.R.S.) - If a school(s) closes for reasons specified in this statute (epidemic
sickness, severe storm conditions, destruction of the school hourse) and as a result
does not meet the minimum number of hours, then a sworn statement by the secretary
of the school board (under oath) must be submitted with the Annual Statistical Summary
outlining the reasons why the minimum hours requirement was not met. The statement
must be signed and notarized. A copy of the required statement (in affidavit
form) can be found at http://www.nde.state.ne.us/APAC/.
If your district/system did not meet the minimum number of instructional program
hours, please go to the web site, http://www.nde.state.ne.us/APAC. Click on
Reports and Forms. Then click on Affidavit Form. Complete and submit
it to the Nebraska Department of Education, ATTN: School Improvement:
Accreditation, PO Box 94987,
Lincoln NE 68509-4987.
Please DO NOT submit a sworn statement unless the school
DID NOT meet the minimum required instructional program hours. |