SUMMER SCHOOL STUDENT UNIT

INSTRUCTION MANUAL

Nebraska Department of Education

Data Research and Evaluation

301 Centennial Mall South, PO Box 94987

Lincoln, NE  68509 -4987

(402)471-2486 or (402)471-3323

These directions were last updated:   August 11, 2016

GENERAL INSTRUCTIONS

DUE DATE:  October 15

AUDIT WINDOW:  November 2

SCOPE

 
This report is designed to collect information about summer school.  Each school district shall receive a summer school student unit for each student enrolled in and attending summer school (receiving credit for the course offered) for at least 12 days, whether or not the student is in membership of the school district.

The initial number of units for each student equals the sum of the ratios, each rounded down to the nearest whole number.  The ratios are calculated as follows:

1.  The number of days for which the student attended summer school classes for at least 3 hours but fewer than 6 hours per day, divided by 12; plus

2.  2 times the number of days the student attended summer school classes for 6 or more hours per day divided by 12.

If summer school students do not attend summer school for at least 12 days, for at least 3 hours per day, or if the school district collects fees for summer school from students who qualify for free or reduced price lunches, check the statement at the bottom of the form that says "the district does not have summer school or does not meet the Summer School Student Unit requirements", then click on the SUBMIT button to submit zeros. 

After this collection has been submitted, the "Approver" level user of the CDC for your district will need to log in and click on the "APPROVE" button to complete the submission.

Each school district receives an additional summer school student unit for each summer school student unit attributed to remedial math or reading programs.

Each school district receives an additional summer school student unit for each summer school student who in the school year immediately preceding summer school either:

SUBMISSION

Once you have completed entering data on the Summer School Student Unit collection, press the Submit button.  Once data has been reviewed by the District Superintendent, press the Approve button.

Press the View Summary Report button and press the Print Page button to make a copy for your files.

DUE DATE

The “Summer School Student Unit Report” is due on or before October 15^th. 

NOTE:  State law imposes financial penalties (the withholding of State Aid) on school districts failing to meet the filing deadlines for this report (see 79-528 R.R.S.)

SUMMER SCHOOL STUDENT UNIT

Select an attendance site in the drop down box to enter summer school student unit information.

For each grade range that is appropriate for each school, click on the Edit button:

1.      Enter the number of summer school students that were enrolled in and attended summer school for at least 12 days for a minimum of 3 hours per day in column 1.

2.   For Qualified Students from Question #1, enter the aggregate number of days students attended summer school for at least 3 hours but fewer than 6 hours per day in column 2.  (Example:  If three students attended 12 days each for 3-6 hours a day, you should fill in 36.)

3.   For Qualified Students from Question #1, enter the aggregate number of days students attended summer school for 6 or more hours per day in column 3.  (Example:  If three students attended 12 days each for more than 6 hours a day, you should enter 36.)

4.   For Qualified Students from Question #1, enter the number of summer school students in remedial math (duplicate count of summer school students in column 1) in column 4.

5.     For Qualified Students from Question #1, enter the number of summer school students in remedial reading (duplicate count of summer school students in column 1) in column 5.

6.      For Qualified Students from Question #1, enter the number of summer school students attributed to a student who in the school year immediately preceding summer school either:

       a)  Qualified for free lunches or free milk and attended a school that uses information

             collected from parents and guardians to determine such qualifications or

       b)  Attended (or is registered to attend for early childhood) a school that provides free

             meals to all students pursuant to the community eligibility provision. 

      (duplicate count of summer school students in column 1) in column 6.

Once you have finished entering information for the grade range, click the Update button.

Click on the View Summary Report button to see a summary of Summer School Student Units for all attendance sites.

Click on the Submit button when you are finished entering information.

Once the Superintendent has reviewed the Summer School Student data, click on the Approve button to submit the information to the Department.

FREQUENTLY ASKED QUESTIONS ON THE

SUMMER SCHOOL STUDENT UNIT COLLECTION

Should Summer Driver’s Education class be included in summer school student units?

          Yes, if the student gets credit toward graduation.

          School Districts can collect tuition for summer school, except that summer school

          student units cannot be counted for summer school programs for which fees are

          collected from students who qualify for free or reduced price lunches.

What about “fun” programs?

          No camps should be included unless the student gets credit toward graduation.

Can elementary students be included in the summer school student unit?

          Yes,  if the summer school course leads to promotion to the next grade level.

What if our summer school classes only meet for 2 hours each day?

          The students enrolled and attending summer school for less than 12 days, or less than 3
          hours per day cannot be counted as summer school student units.

How do you report aggregate days?

          The number of students that meet the qualifications should have all the days they
          attended added together for the total days that should be reported in either Column 2 or
          Column 3.

To print the Summary page, click on the printer icon located on the toolbar of the Crystal Report you are viewing in the CDC.   After clicking the “print” icon, you will get a pop-up window with “Print Options”.  Follow the directions on the page and click on the “OK” button.

 In order to get this pop-up window,  you will need to make sure that all pop-up blockers on your browser are turned off.

To turn off pop-up blocker in IE version 6.0, click “Tools” on the top toolbar, then click on Pop-Up Blocker.  Click on "Turn off Pop-Up Blocker".

To turn off pop-up blocker in Firefox, click “Tools” on the top toolbar, “Options”.  Go to the “Content” tab and uncheck the “Block Popup Windows” box.

Once you click on “OK” in the “Print Options” window, your data will be formatted for printing and another page will display showing you what your report will look like when printed. 

Select the “Print” icon on the top toolbar of this page and you should get a print dialog box that will allow you to print this report.